Handing a project over to the client once construction and assembly are complete involves more than just giving them the keys. The condition of the building on the handover date, the work completed and any outstanding deficiencies must be recorded in writing. The document prepared for this purpose is called a turnkey handover report.
Used in many kinds of projects, from prefabricated houses to light steel buildings and from containers to construction site buildings, the handover report ensures that the process between the contractor and the client is completed in a clearer and more controlled way.
What Is a Turnkey Handover Report Used For?
A turnkey handover report shows that the work carried out under the contract has been inspected and documents the conditions under which the building was handed over to the client. The handover date, the current condition of the building, the work completed and any deficiencies identified are recorded in this document.
If a deficiency is noticed during handover, simply mentioning it verbally is not enough. The part of the building where the deficiency is located, the work required and, if possible, the completion date should be added to the report. This way, the findings of both parties at the time of handover are put in writing.
A turnkey handover report is particularly useful for the handover of the following buildings:
- Prefabricated and light steel houses
- Container structures
- Office and administrative buildings
- Site mobilization buildings
- Dormitories and dining halls
- Educational and healthcare buildings
- Commercial and industrial facilities
What Is a Turnkey Project?
“What is a turnkey project?” is a question frequently researched by clients who are planning to have a building constructed. A turnkey project is a project model in which the design, production, shipping, installation and complementary work specified in the contract are all carried out by one contractor.
A turnkey project allows the process to be managed from a single source within the agreed scope, instead of the client having to work with separate companies for different tasks. However, the scope of services is not the same at every company.
In some projects, the term turnkey may cover only the production and installation of the building. In others, foundation work, electrical and plumbing installations, floor coverings, painting, built-in furniture or landscaping may also be included in the service.
That is why the answer to the question “what does turnkey project mean?” should be considered together with the contract and technical specifications to be prepared.
Why Is a Turnkey Contract Important?
A turnkey contract is the key document that defines the scope of the project and the responsibilities of the parties. The materials to be used, the work to be carried out, the delivery time, the payment plan and any work outside the scope should be clearly stated in the contract.
The contract and the handover report are not the same document. While the turnkey contract defines the work to be done before the project begins, the turnkey handover report records the condition of the building once the project is complete.
For a smooth handover, the contract, technical specifications and handover report must be consistent with one another. This makes it easier to understand which work is the contractor’s responsibility and which preparations are the client’s.
What Information Is Included in a Turnkey Handover Report?
First and foremost, the report should include the details of the client and the contractor. The project name, building type, total area, site address, contract date and handover date should be clearly stated.
The document may also include the following information:
- Work completed under the contract
- The parts of the building that were inspected
- Deficiencies identified during handover
- The date by which the deficiencies will be remedied
- The number of keys handed over
- Warranty and user documents
- Statements and signatures of the parties
Instead of using general statements such as “deficiencies will be completed,” the report should clearly state where each problem is and what will be done about it. Photos and inspection checklists can also be attached to the document when necessary.
What Should You Check When Buying a Turnkey House?
When taking delivery of a turnkey house, you should not just look at the building’s overall appearance. The operation of doors and windows, the roof and exterior facade work, the electrical system, water supply and wastewater plumbing, floors, wall surfaces, and kitchen and bathroom fixtures should each be checked individually.
You should also check whether the materials used comply with the contract and technical specifications. Any incomplete or defective work identified should be added to the handover report before it is signed.
The Turnkey Process for Prefabricated Buildings
For prefabricated and light steel buildings, the process consists of determining requirements, design, production, shipping and on-site assembly. Depending on the project, foundations, building services, cladding and other finishing work may also be included.
Once the work is complete, the building is inspected by the parties. Any deficiencies are identified, the necessary documents are handed over to the client and the turnkey handover report is signed.
Alyans Prefabrik delivers prefabricated and light steel building projects for a wide range of uses through carefully planned production and installation processes. To learn more about the turnkey scope and technical details for your project, you can contact Alyans Prefabrik.
